Getting started with SchoolHub
How to set up your school, and answers to the questions schools ask most. Still stuck? Call or WhatsApp us and we will help.
Up and running in an afternoon
No installation, no servers and no long training. If your staff can use a smartphone, they can use SchoolHub.
Register your school
Enter your school's name, category and district, plus your own details. You become the school's administrator immediately.
Set up and import
Class levels are created for you. Add your streams, term and fee structure, then import learners from Excel.
Invite your team
Create logins for the bursar, teachers and director of studies, and choose which modules each person can open.
Your first week on SchoolHub
1. Complete the school profile
Add your logo, address, motto and the head teacher's signature. They appear on receipts, report cards and ID cards.
2. Set the academic year, term and classes
Class levels are created for you when you register. Add streams only if you split a class, for example S.1 East and S.1 West.
3. Set up fees
Enter what each class pays per term, with separate amounts for day and boarding learners where you need them.
4. Import your learners and staff
Download the CSV template from the Students page (or the Staff page), fill it in from your existing register in Excel, and import everyone at once. Dates are written day first, e.g. 14-03-2012. SchoolHub checks every row and tells you exactly what to fix before anything is saved.
5. Invite your team
Create logins for the bursar, teachers and director of studies, and choose which modules each person can open.
Frequently asked questions
What do I need to register?
Only your school's name, whether it is a primary or secondary school, its district, and your own name, phone number and email. You can add your logo, address, motto and other details afterwards from the School Profile page.
Who becomes the administrator?
The person who registers the school becomes its School Admin, with full access. From there you can create logins for other staff and decide which modules each person can open.
What happens when the 30-day trial ends?
Choose a plan and pay by mobile money or bank transfer. If a payment is late, the school keeps working for 14 more days. After that, access pauses until payment is recorded — your data is never deleted.
Can we import our existing student lists?
Yes. Download the template, fill it in from your existing Excel register, and import all your learners in one go.
Does it work for both primary and secondary?
Yes. Primary schools get nursery and primary classes with PLE-style grading; secondary schools get O-Level (including the competency-based curriculum) and A-Level with subject combinations.
Do parents and students count towards our staff logins?
No — where included, parent and student logins never count towards your staff-login limit. Parent & student portal access comes with the Premium and Enterprise plans; it is not included on Starter or Standard.
Ready to run your school the modern way?
Register in about a minute and try every module free for 30 days. No payment details needed.